{"id":166156,"date":"2023-03-22T10:38:37","date_gmt":"2023-03-22T09:38:37","guid":{"rendered":"https:\/\/datascientest.com\/en\/?p=166156"},"modified":"2023-10-30T18:46:48","modified_gmt":"2023-10-30T17:46:48","slug":"workflow-definition-and-advantages","status":"publish","type":"post","link":"https:\/\/datascientest.com\/en\/workflow-definition-and-advantages","title":{"rendered":"Workflow: Definition and advantages"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"166156\" class=\"elementor elementor-166156\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-a893227 e-flex e-con-boxed e-con\" data-id=\"a893227\" data-element_type=\"container\" data-settings=\"{&quot;content_width&quot;:&quot;boxed&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-bec009e elementor-widget elementor-widget-text-editor\" data-id=\"bec009e\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.15.0 - 02-08-2023 *\/\n.elementor-widget-text-editor.elementor-drop-cap-view-stacked .elementor-drop-cap{background-color:#69727d;color:#fff}.elementor-widget-text-editor.elementor-drop-cap-view-framed .elementor-drop-cap{color:#69727d;border:3px solid;background-color:transparent}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap{margin-top:8px}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap-letter{width:1em;height:1em}.elementor-widget-text-editor .elementor-drop-cap{float:left;text-align:center;line-height:1;font-size:50px}.elementor-widget-text-editor .elementor-drop-cap-letter{display:inline-block}<\/style>\t\t\t\t<p><b>According to the statistics of the Workflow Management Coalition, workflows are at the heart of every company&#8217;s IT management. Whether you identify, monitor and manage them or not, they drive your business forward. Understanding workflows, workflow management and the potential of each will help ensure your organization&#8217;s success.<\/b><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-7b5964a e-flex e-con-boxed e-con\" data-id=\"7b5964a\" data-element_type=\"container\" data-settings=\"{&quot;content_width&quot;:&quot;boxed&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-047cc41 elementor-widget elementor-widget-heading\" data-id=\"047cc41\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.15.0 - 02-08-2023 *\/\n.elementor-heading-title{padding:0;margin:0;line-height:1}.elementor-widget-heading .elementor-heading-title[class*=elementor-size-]>a{color:inherit;font-size:inherit;line-height:inherit}.elementor-widget-heading .elementor-heading-title.elementor-size-small{font-size:15px}.elementor-widget-heading .elementor-heading-title.elementor-size-medium{font-size:19px}.elementor-widget-heading .elementor-heading-title.elementor-size-large{font-size:29px}.elementor-widget-heading .elementor-heading-title.elementor-size-xl{font-size:39px}.elementor-widget-heading .elementor-heading-title.elementor-size-xxl{font-size:59px}<\/style><h3 class=\"elementor-heading-title elementor-size-default\">How do you define a workflow?<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-078618a elementor-widget elementor-widget-text-editor\" data-id=\"078618a\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">A workflow is a <\/span><b>series of steps<\/b><span style=\"font-weight: 400;\"> related to the processing of Data. In fact, a workflow is the modeling of business processes and the management of business processes. In its simplest definition, <\/span><b>a workflow is the modeling and management of the tasks to be performed<\/b><span style=\"font-weight: 400;\">, and the different actors involved in the realization of a business or operational process. However, workflows focus specifically on data and are often driven by documents and reports. In addition, <\/span><b>unlike processes, workflows can not be repeatable<\/b><span style=\"font-weight: 400;\">.<\/span><\/p><p><span style=\"font-weight: 400;\">In the majority of organizations and businesses, a workflow or approval circuit consists of <\/span><b>providing each actor with the necessary information<\/b><span style=\"font-weight: 400;\">, approval modes, processes, deadlines and even business rules.<\/span><\/p><p><span style=\"font-weight: 400;\">Workflows can be entirely <\/span><b>human-based<\/b><span style=\"font-weight: 400;\">, primarily systems-driven, or somewhere in between. Any time data flows between two entities, it is likely a workflow.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ce8f1e5 elementor-widget__width-initial elementor-widget elementor-widget-image\" data-id=\"ce8f1e5\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.15.0 - 02-08-2023 *\/\n.elementor-widget-image{text-align:center}.elementor-widget-image a{display:inline-block}.elementor-widget-image a img[src$=\".svg\"]{width:48px}.elementor-widget-image img{vertical-align:middle;display:inline-block}<\/style>\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"800\" height=\"530\" src=\"https:\/\/datascientest.com\/en\/files\/2023\/01\/business-4051773_1920-1-1024x678.jpg\" class=\"attachment-large size-large wp-image-166166\" alt=\"workflow\" srcset=\"https:\/\/datascientest.com\/en\/files\/2023\/01\/business-4051773_1920-1-1024x678.jpg 1024w, https:\/\/datascientest.com\/en\/files\/2023\/01\/business-4051773_1920-1-300x199.jpg 300w, https:\/\/datascientest.com\/en\/files\/2023\/01\/business-4051773_1920-1-768x509.jpg 768w, https:\/\/datascientest.com\/en\/files\/2023\/01\/business-4051773_1920-1-1536x1018.jpg 1536w, https:\/\/datascientest.com\/en\/files\/2023\/01\/business-4051773_1920-1.jpg 1920w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ae9bde3 elementor-widget elementor-widget-spacer\" data-id=\"ae9bde3\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.15.0 - 02-08-2023 *\/\n.elementor-column .elementor-spacer-inner{height:var(--spacer-size)}.e-con{--container-widget-width:100%}.e-con-inner>.elementor-widget-spacer,.e-con>.elementor-widget-spacer{width:var(--container-widget-width,var(--spacer-size));--align-self:var(--container-widget-align-self,initial);--flex-shrink:0}.e-con-inner>.elementor-widget-spacer>.elementor-widget-container,.e-con-inner>.elementor-widget-spacer>.elementor-widget-container>.elementor-spacer,.e-con>.elementor-widget-spacer>.elementor-widget-container,.e-con>.elementor-widget-spacer>.elementor-widget-container>.elementor-spacer{height:100%}.e-con-inner>.elementor-widget-spacer>.elementor-widget-container>.elementor-spacer>.elementor-spacer-inner,.e-con>.elementor-widget-spacer>.elementor-widget-container>.elementor-spacer>.elementor-spacer-inner{height:var(--container-widget-height,var(--spacer-size))}<\/style>\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-4442ba9 e-flex e-con-boxed e-con\" data-id=\"4442ba9\" data-element_type=\"container\" data-settings=\"{&quot;content_width&quot;:&quot;boxed&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-63c99e5 elementor-widget elementor-widget-heading\" data-id=\"63c99e5\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">What are the advantages of using a workflow?\n<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-72fee6a elementor-widget elementor-widget-text-editor\" data-id=\"72fee6a\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">A workflow saves time and certainly guarantees transparency and reproducibility. It can also do much more as the<\/span><b> benefits<\/b><span style=\"font-weight: 400;\"> below prove:<\/span><\/p><ul><li aria-level=\"1\"><b>Less project risk<\/b><\/li><\/ul><p>When a project is at risk, it becomes more complex and the number of <b style=\"color: var( --e-global-color-text ); font-family: var( --e-global-typography-text-font-family ), Sans-serif; text-align: var(--text-align);\">stakeholders<\/b><span style=\"color: var( --e-global-color-text ); font-family: var( --e-global-typography-text-font-family ), Sans-serif; text-align: var(--text-align);\"> can increase. Workflows can help reduce schedule delays. They can also help <\/span><b style=\"color: var( --e-global-color-text ); font-family: var( --e-global-typography-text-font-family ), Sans-serif; text-align: var(--text-align);\">reduce disputes<\/b><span style=\"color: var( --e-global-color-text ); font-family: var( --e-global-typography-text-font-family ), Sans-serif; text-align: var(--text-align);\"> and potential costs by limiting the need to redo work.<\/span><\/p><ul><li aria-level=\"1\"><b>Enables organizational change\u00a0<\/b><\/li><\/ul><p><span style=\"font-weight: 400;\">When a team works in a consistent manner, it limits the need for management to intervene in the business process and can lead to a <\/span><b>better understanding<\/b><span style=\"font-weight: 400;\"> of the workflow.<\/span><\/p><ul><li aria-level=\"1\"><b>Implementing workflows can lead to process change<\/b><\/li><\/ul><p><span style=\"font-weight: 400;\">As part of workflow development, companies must take a thorough look at their current processes. This can lead to <\/span><b>improvements and optimizations<\/b><span style=\"font-weight: 400;\">.<\/span><\/p><ul><li aria-level=\"1\"><b>Better access to information<\/b><\/li><\/ul><p><span style=\"font-weight: 400;\">Critical processes can be examined at every stage, ensuring that there are no bottlenecks or problems. This monitoring allows <\/span><b>project managers<\/b><span style=\"font-weight: 400;\"> to determine if the process is working well from start to finish.<\/span><\/p><ul><li aria-level=\"1\"><b>Define responsibility for the work of each area<\/b><\/li><\/ul><p><span style=\"font-weight: 400;\">Instead of staff not knowing exactly who is responsible for completing a task or what their own tasks are, a workflow defines it for them.\u00a0<\/span><\/p><ul><li aria-level=\"1\"><b>Better visibility<\/b><\/li><\/ul><p><span style=\"font-weight: 400;\">A workflow is a way to visually communicate the process to stakeholders.<\/span><\/p><ul><li aria-level=\"1\"><b>Focus on strategy<\/b><\/li><\/ul><p><span style=\"font-weight: 400;\">When a system is working well, managers do not need to focus on operations. They can focus on other aspects of their work, which can help the company grow and develop.<\/span><\/p><ul><li aria-level=\"1\"><b>A workflow provides an audit trail<\/b><\/li><\/ul><p><span style=\"font-weight: 400;\">This is especially true when using a workflow software system. Records are kept of the progress and completion of tasks, as well as relevant details such as who took the action, when it was done, and any changes made.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-30d7776 elementor-widget elementor-widget-spacer\" data-id=\"30d7776\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-f70c785 e-flex e-con-boxed e-con\" data-id=\"f70c785\" data-element_type=\"container\" data-settings=\"{&quot;content_width&quot;:&quot;boxed&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-4627caf elementor-widget elementor-widget-heading\" data-id=\"4627caf\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">BPM vs. Workflow: what's the difference?<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-47d34be elementor-widget elementor-widget-text-editor\" data-id=\"47d34be\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Talking about workflow is easy. Everyone understands the idea that work has to go from one person to another to be processed. But, if you&#8217;re talking about BPM (<\/span><b>Business Process Management<\/b><span style=\"font-weight: 400;\">), it&#8217;s a whole different realm. BPM sounds like a highly technical term reserved for experts.<\/span><\/p><p><span style=\"font-weight: 400;\">A <\/span><b>workflow management software<\/b><span style=\"font-weight: 400;\"> gives you options to organize your workflows. This can include the ability to create conditional steps, create links to other software, or create parallel paths for an item to follow.<\/span><\/p><p><b>BPM software<\/b><span style=\"font-weight: 400;\"> will give a much broader picture of all the processes in your organization. Not only do you have a robust workflow, but you can also organize common data sets, provide <\/span><b>advanced reporting<\/b><span style=\"font-weight: 400;\"> and monitor the progress of all your processes from a common <\/span><b>dashboard<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-515a54a elementor-widget elementor-widget-spacer\" data-id=\"515a54a\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-51da25e e-flex e-con-boxed e-con\" data-id=\"51da25e\" data-element_type=\"container\" data-settings=\"{&quot;content_width&quot;:&quot;boxed&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0da3ab2 elementor-align-center button-principal elementor-widget elementor-widget-button\" data-id=\"0da3ab2\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-md\" href=\"https:\/\/datascientest.com\/en\/data-courses\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-text\">Discover our courses<\/span>\n\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-b2af1ee e-flex e-con-boxed e-con\" data-id=\"b2af1ee\" data-element_type=\"container\" data-settings=\"{&quot;content_width&quot;:&quot;boxed&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-99d3d2a elementor-widget elementor-widget-html\" data-id=\"99d3d2a\" data-element_type=\"widget\" data-widget_type=\"html.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<script type=\"application\/ld+json\">\r\n{\r\n  \"@context\": \"https:\/\/schema.org\",\r\n  \"@type\": \"FAQPage\",\r\n  \"mainEntity\": [{\r\n    \"@type\": \"Question\",\r\n    \"name\": \"How do you define a workflow?\",\r\n    \"acceptedAnswer\": {\r\n      \"@type\": \"Answer\",\r\n      \"text\": \"A workflow is a series of steps related to the processing of data. 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A [&hellip;]<\/p>\n","protected":false},"author":45,"featured_media":166158,"comment_status":"open","ping_status":"open","sticky":false,"template":"elementor_theme","format":"standard","meta":{"content-type":"","inline_featured_image":false},"categories":[2425],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.7 (Yoast SEO v21.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Workflow: Definition and advantages | DataScientest.com<\/title>\n<meta name=\"description\" content=\"Understanding workflows, workflow management and the potential of each will help ensure your organization&#039;s success.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/datascientest.com\/en\/workflow-definition-and-advantages\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Workflow: Definition and advantages\" \/>\n<meta property=\"og:description\" content=\"According to the statistics of the Workflow Management Coalition, workflows are at the heart of every company&#039;s IT management. 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